American
Institute of Chemical Engineers
Computing and Systems Technology
Division, Group 10
CAST Policy on Technical Papers
The CAST Executive
Committee has directed the Programming Board to formulate and implement a
policy on paper submissions for the AIChE Annual Meeting. This policy is
described below.
Please see www.aiche.org/annual for session
information and to submit proposals to present. Deadlines are listed at www.aiche.org/Annualapp/info/meetsched.asp
and format guidelines at www.aiche.org/conferences/guidelines.
CAST Policy on Technical Papers at the AIChE
Annual Meeting
1.
Proposals
to submit papers for presentation at the AIChE Annual meeting receive peer
review. Exceptions are for invited papers, or papers in sessions co-sponsored
by CAST with other areas that do not have a review process. Acceptance and
rejection of papers in sessions not covered by this policy are the
responsibility of the session chair and co-chair.
2.
Details
for implementation of the review process are decided by the Area Programming Coordinators.
CAST members interested in improving the
processes are encouraged to provide suggestions to the CAST Programming Board by
September 1 for consideration at the Annual Meeting.
3.
Authors
must submit papers to one session only. Program
organizers will move papers between sessions as necessary.
4.
CAST
recommends the following review process. Area Program Coordinators may modify these
policies to best suit the needs of the area members. Modifications must be published via the CAST
e-mail list at or near the time that the AIChE opens the PTP submission process. Authors whose papers are rejected shall receive
anonymous copies of the reviews and an explanation of the decision on request.
a.
The
session chair, session co-chair, and one other qualified person decided by the
Area Program Coordinator shall review each submission. The third reviewer shall
be anonymous, and a substitute review will be obtained when the session chair
or co-chair is not available.
b.
The
contents of all proposals to present is privileged and shall be confidential
until and unless the material is presented at the Annual Meeting. Reviewers and
programmers shall protect the confidentiality of such information as they would
protect their own such information.
c.
No
one shall review their own submission or the submission of a collaborator or
colleague where there is a conflict of interest. Reviewers shall point out such
conflicts when a review is requested, and alternate anonymous reviews shall be
requested as needed. Where an Area Program
Coordinator has a conflict of interest, reviewers shall be assigned by one of
the other Area Program Coordinators.
d.
The
session chair, co-chair and/or Program Coordinators as desired by each CAST
area shall decide on acceptance or rejection of papers based on the reviews and
on the suitability of the subject matter for the session.
e.
Effort
should be made to provide a reasonable balance of viewpoints in the technical
program. Accordingly, CAST recommends
that no person should speak more than once at the meeting. Occasional exceptions will be made in case of
severe financial constraints, illness, or other unforeseen circumstance such as
travel delays. Special consideration may
be given to speakers in their early careers. Presentations in the CAST Plenary session,
software demonstrations, award lectures, and papers with undergraduates at the
student paper competition are excluded from this limit, but posters are
included. (N.B. This is a change from
previous policies and removes any guidelines for the number of papers that one
person may co-author.)
f.
Reviewers
should take note of the number of papers presented by a speaker at previous
meetings when evaluating proposals to present. CAST shall request that AIChE provide an
archive of recent meeting programs. Decision-makers
(see d) shall use this information to select among acceptable papers when
assembling the final program.
g.
Speakers
who cannot attend the meeting due to circumstances beyond their control should
promptly notify the session chair, co-chair, and Area Program Coordinators as
well as the AIChE meetings staff either in
h.
The
CAST Programming Chair and/or Vice-Chair shall resolve conflicts in exceptional
cases or where one or more of the responsible parties is unavailable in a timely
fashion.
i.
Authors
should follow the AIChE guidelines
for presentation records and should provide copies (paper or electronic) of
visual aids to attendees at the meeting.
Original, March 2001
Revised,
February 2004
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